United States

Invoice app for US small businesses — in English or Spanish

InvoiceMate makes invoices, estimates and receipts on your phone in dollars, adds sales tax line by line, and sends the PDF to your customer on WhatsApp. Who owes you, stock, suppliers, staff and the day's cash stay in the same app — and the app runs in English, Spanish or five more languages. Free to start, no card.

Lea esta página en español → · InvoiceMate para su tipo de negocio →

Made for how small businesses bill

• Sales tax on every line: set your state and local rate on each item and the subtotal, tax and total are worked out for you; leave it at 0% for services that are not taxed.
• $ by default: choose US dollars when you set up; the customer sees $ on the PDF and on WhatsApp.
• Estimates that become invoices: send an estimate first, then turn it into an invoice when the job is agreed.
• English or Spanish: run the whole app in Spanish — or Arabic, Urdu, Hindi, Turkish or French — and send the invoice in English.
• Who owes you: part payments and what each customer still owes, with a WhatsApp reminder when an invoice is late.
• Shop, restaurant, repairs or freelance work: pick your kind of business and the app sets up its own screens and reports.
• Staff on their own phones: invite a cashier or a technician with a code; each person sees only their part of the work.

Free tool

Free invoice generator for the US — an invoice in dollars with sales tax, as a free PDF, no sign-up.

Guides for US small businesses

• How to make an invoiceWhat to show, numbering, sales tax, payment terms and getting paid
• What does Net 30 mean?Net 15, Net 60, due on receipt, 2/10 Net 30 and EOM, with dates
• Invoice vs estimate vs receiptWhich to send when, and one job followed from estimate to receipt

An invoice in three steps

1. Set upBusiness name, address, $ and your products or services with their sales tax rate.
2. InvoiceTap what you sold, take cash, card or a part payment; the PDF shows the subtotal, the sales tax and the total.
3. SendThe invoice goes to the customer on WhatsApp; anything unpaid stays on their account until it is settled.

What InvoiceMate does not do

It is an invoicing and small-business accounts app, not tax software: it adds the sales tax rate you set on each line, but it does not look up rates by address, file sales tax returns or prepare 1099s. For that, use your state's tax website or ask your accountant.