What to put on an invoice
- your business name, address, phone and email;
- your customer's name and address;
- an invoice number that follows on from the last one, and the invoice date;
- each product or service with its quantity, price and amount;
- the subtotal, any discount, the sales tax and the total;
- payment terms — for example Net 30 (due 30 days after the invoice date) — and how to pay you.
Do I charge sales tax?
There is no federal sales tax in the US. Sales tax is set by each state and often by the city or county too, and many services are not taxed. If you have to collect it, enter the combined rate for the sale; if not, leave it at 0%. Your state's department of revenue lists the rates.
Estimate first?
Before the job is agreed, send an estimate with the quote maker. In the InvoiceMate app, an accepted estimate turns into an invoice in one tap.
Questions
Is this invoice generator free?
Yes. Make as many invoices as you like and download them as PDF. The PDF carries a small InvoiceMate mark; nothing you type is saved on our side.
Do I need my EIN on the invoice?
It is not required on an ordinary invoice. Add your tax ID if your customer asks for it.
Can I make invoices in Spanish?
The InvoiceMate app runs fully in Spanish. This free tool makes the PDF in English or Urdu.
How do I keep track of who has paid?
This page does not store anything. The free InvoiceMate app keeps every invoice, records full and part payments and shows who still owes you.
Every bill saved, sent on WhatsApp in one tap
This tool makes one document at a time. For your day-to-day billing, the free InvoiceMate app keeps every invoice and customer, sends the PDF on WhatsApp in one tap, tracks who has paid and who still owes you, and lets you make a bill just by saying it.