United Kingdom

Invoice and VAT app for UK shops — in English, Urdu, Hindi or Arabic

InvoiceMate makes invoices, receipts and quotes on your phone in pounds, adds VAT line by line, and sends the PDF to your customer on WhatsApp. Customer credit, stock, suppliers, staff and the day's takings stay in the same app — and the whole app runs in the language you think in. Free to start, no card.

Made for how UK small businesses bill

• VAT on every line: set 20%, 5% or 0% on each item and the net amount, VAT and total are worked out for you.
• Your VAT number on the invoice: enter it once in your business profile and it prints on every invoice, with your business name, address and phone.
• £ by default: choose British pounds when you set up; the customer sees £ on the PDF and on WhatsApp.
• Your language, your customer's language: run the app in Urdu, Hindi, Arabic, Turkish, Spanish, French or English, and send the invoice in English.
• Customer credit (a tab): part payments and what each customer still owes, with a WhatsApp reminder when a bill is late.
• Corner shop to takeaway: pick your kind of business — shop, takeaway or restaurant, pharmacy, salon or barber, wholesale, repairs — and the app sets up its own screens and reports.
• Staff on their own phones: invite a cashier or a salesman with a code; each person sees only their part of the work.

Free tools for UK invoices

• VAT invoice generator — a full VAT invoice with your VAT number, net, VAT and gross, as a free PDF.
• Sole trader invoice generator — for self-employed people and businesses not registered for VAT.

Guides for UK small businesses

• What must be on a VAT invoiceHMRC's list, simplified invoices up to £250, the 20%, 5% and 0% rates
• How to invoice as a sole traderWhat to show, numbering, payment terms, when VAT starts, keeping records
• Late invoice: terms, interest and reminders30-day default, 8% over base rate, fixed compensation of £40 to £100

A VAT invoice in three steps

1. Set upBusiness name, address, VAT number, £ and your items with their VAT rate.
2. InvoiceTap what you sold, take cash, card or part payment; the PDF shows the net total, the VAT and the gross total.
3. SendThe invoice goes to the customer on WhatsApp; anything unpaid stays on their account until it is settled.

What InvoiceMate does not do

It is an invoicing and shop-accounts app, not VAT return software: it adds the VAT rate you set on each line and prints your VAT number, but it does not submit VAT returns to HMRC under Making Tax Digital, and it does not decide which rate applies to your goods. For that, use HMRC-recognised software or ask your accountant.