What a sole trader's invoice should show
- the word invoice and a unique invoice number;
- your name or business name, and an address;
- your customer's name or company name, and address;
- a clear description of what you are charging for;
- the date of the work or delivery, and the invoice date;
- the amount for each item and the total, and when and how to pay you.
If you trade as a limited company, also show the company's full registered name, its company number and its registered office address.
Do I add VAT?
Only if you are registered for VAT. You must register when your VAT-taxable turnover goes over the threshold (£90,000 a year from April 2024); until then, do not charge VAT and leave the VAT rate at 0%. Once you are registered, use the VAT invoice generator.
Questions
Is this invoice generator free?
Yes. Make as many invoices as you like and download them as PDF. The PDF carries a small InvoiceMate mark; nothing you type is saved on our side.
How should I number my invoices?
Use a simple sequence and never reuse a number: INV-0001, INV-0002 and so on. The InvoiceMate app numbers them for you.
How do I keep track of who has paid?
This page does not store anything. The free InvoiceMate app keeps every invoice, records full and part payments and shows who still owes you.
Can I write the invoice in another language?
The PDF is in English or Urdu here. The InvoiceMate app runs in seven languages, including Urdu, Hindi and Arabic.
Every bill saved, sent on WhatsApp in one tap
This tool makes one document at a time. For your day-to-day billing, the free InvoiceMate app keeps every invoice and customer, sends the PDF on WhatsApp in one tap, tracks who has paid and who still owes you, and lets you make a bill just by saying it.