Guides › Paan shop
How to run a paan shop on InvoiceMate — the whole setup in 5 videos
A paan shop stays open day and night: one worker sits in the morning, another at night. The owner is not always there — and still needs to know what sold today, how much is in the drawer, who owes what and what is about to run out. Here is a whole shop moved onto the app from the start, in five short videos — exactly as you would do it.
1. Account, shop and items
Open the app, pick your language and create your account. Choose "For my business", then "Shop / Retail", and name the shop — the name goes on every bill. From "Add common items" pick what you sell — Pepsi, Coke, Sprite, Gold Leaf, Capstan, single cigarettes, plain and sweet paan, toffee, chewing gum, Lay's, a lighter — and type your own price for each. Cold drinks and chips come with photos.
2. Stock, shifts and the team
Open an item, switch on "Track stock", type how many you have and when to be reminded — cigarettes and cold drinks first, they cost the most. In Business Profile switch on "Runs in shifts": 8 am to 8 pm and 8 pm to 8 am are already filled in, just name them. In Team, "Invite Member" → "Salesperson" gives each worker his own code. The team and shifts are in Pro (up to 5 people).
3. The morning worker joins and sells
The worker installs the app on his own phone, creates an account and types your code under "Have an invite code? Join a business". Then "New bill": tap the items, type what the customer gave and the app shows the change. A regular on udhaar? Choose "Udhaar" and just type the name. The worker never sees the shop's total sale or the drawer — he only makes bills.
4. The night shift
The night worker joins with the second code. His bills carry his name and count in the night shift — completely apart from the morning.
5. The owner's books
Stock from the distributor on credit in "Purchases" — stock and cost go up by themselves, and what you owe the supplier stays written. The electricity bill, rent and salaries in "Expenses". Home shows today's sale, cash and udhaar; the "Shift report" shows morning and night apart — which worker made how many bills; "Receivables" shows every customer's balance with a WhatsApp reminder in one tap.
Why an app for a paan shop?
| Notebook | InvoiceMate | |
|---|---|---|
| The night's sale | Ask in the morning | Shift report on your phone, any time |
| Who sold what | A guess | Every bill in the worker's name |
| Udhaar | The notebook can get lost | Every customer's balance, WhatsApp reminder |
| Cigarette and drink stock | Count to find out | Down with every bill, warned before it runs out |
| The distributor's credit | Trust his slip | Your own record with every purchase |
Questions
Is there an app for a paan shop?
Yes. In InvoiceMate choose "Shop / Retail": cold drinks, cigarettes, paan and toffee are already in the list — just type your price. Counter bills, udhaar and stock in one app.
The shop is open 24 hours — how do I keep morning and night apart?
In Business Profile switch on "Runs in shifts" and set the morning and night times. The shift report splits every day by those times and shows each worker's sale.
Can a worker see the shop's total sale?
No. A salesperson only makes bills; the total sale, the drawer and the reports are the owner's.
What do I need for workers and shifts?
The Pro plan — a team of up to 5 people and shifts. On your own, the free plan is enough.