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How to make an invoice in Pakistan — step by step

An invoice asks your customer to pay for goods or work, and it is your record of the sale. A clear invoice gets paid faster and avoids arguments. Here is what to put on it, in order, with a sample you can copy.

1. Your business details at the top

Your business name, address, phone and email. If your business is registered for tax, add your NTN, and your STRN if you are registered for sales tax. A logo is optional but makes the invoice look professional.

2. Invoice number and dates

• Invoice number — number every invoice in order (INV-0001, INV-0002…). Never reuse or skip a number; it is how you and your customer find an invoice later.
• Invoice date — the day you issue it.
• Due date — when you expect to be paid, for example 7, 15 or 30 days later. Without a due date, nobody can say the invoice is late.

3. Who it is for

Write the customer's name or company, their address and phone. For a company, use its registered name, and add its NTN if it asks for one.

4. The items

One line for each product or service: a clear description, the quantity, the rate and the amount (quantity × rate). Write enough detail that the customer recognises each line — a model number, a size, the dates of the work. Amounts in rupees:

5. Totals: subtotal, discount, tax and balance

• Subtotal — all the lines added up (Rs 14,200 above).
• Discount — if you give one, as an amount or a percentage.
• Sales tax — only if you are registered for it: show the rate and the amount on their own lines. Rates differ by goods, services and province, so use the rate your tax adviser gives you. If you need a full sales tax invoice, see the sales tax invoice format.
• Total, then amount paid and the balance due — so a part payment is written on the invoice itself.

6. How to pay

Write how you want to be paid: your bank name, account title and IBAN, or a mobile wallet number. Add short terms if you need them, such as "Payment within 15 days" or "Goods once sold will not be taken back".

7. Send it, then record the payment

Most customers in Pakistan open bills on WhatsApp, so send the invoice as a PDF there. When money comes in, record it against the invoice so the balance stays right, and send a payment receipt. If the due date passes, a polite reminder with the invoice number usually does the job.

Invoice, bill, cash memo or quotation?

• Quotation — before the work: the price you will charge if the customer agrees.
• Invoice or bill — after the sale or work, asking for payment; "bill" is the everyday word in shops.
• Cash memo — for a sale paid in cash on the spot.
• Receipt — confirms that money was received against a bill.

Make one now

Download the free invoice format (Word, Excel or PDF, English and Urdu), or fill it in online with the free invoice generator and get a PDF. To keep every invoice, send it on WhatsApp in one tap and see who still owes you, use the free InvoiceMate app.